Policy issued in accordance with section 13 of the Legislative Decree no. 196/2003 to those who interact with the web services of GEOforCHILDREN accessible via electronic networks as from the address geoforchildren.org. The information provided only applies to our web site and does not concern any web sites that may be visited by an user via external links.
In compliance with the obligation established by the Legislative Decree no. 196 of the 30 June 2003 (Data Protection Code), we hereby inform that GEOforCHILDREN – headquarters located in via dell’Industria 12, 34077 Ronchi dei Legionari (GO) – has the ownership of personal data handing and thus will handle the personal data freely given by the user/visitor in compliance with the regulations in force.
In particular, data handling will be based on the principles of correctness, lawfulness and transparency as provided for in Section 11 of the Legislative Decree no. 196/2003: the data will not be excessive, they will be collected and recorded for the purposes referred to in paragraph 1 and stored for the period of time necessary for the purposes for which they were collected.
1. Types of data and objective of data handling
1.1. Navigation data
The information systems and software procedures relied upon to operate this web site acquire personal data as part of their standard functioning; the transmission of such data is an inherent feature of Internet communication protocols. Such information is not collected in order to relate it to identified data subjects, however it might allow user identification per se after being processed and matched with data held by third parties.
These data are only used to extract anonymous statistical information on website use as well as to check its functioning; they are erased immediately after being processed. The data might be used to establish liability in case computer crimes are committed against the website; except for this circumstance, any data on web contacts is currently retained for no longer than seven days.
1.2. Data provided voluntarily by the User
Sending e-mail messages to the addresses mentioned on this website, which is done on the basis of a freely chosen, explicit, and voluntary option, entails acquisition of the sender’s address, which is necessary in order to reply to any request, as well as of such additional personal data as is contained in the message(s). The user/visitor may, at any moment, exercise their rights towards the data owner, in accordance with section 7 of the Legislative Decree 196/2003.
1.4. Photographs and audio-video recordings
On the occasion of special events such as conferences and public meetings, GEOforCHILDREN may, also with the support of third parties, take some photographs and record some audios and videos, inside and/or outside GEOforCHILDREN’s rooms, for information and communication purposes about Organization’s activities and initiatives.
1.5. Objectives of data handling
Personal data are handled for corporate GEOforCHILDREN’s purposes, in compliance with the objectives provided by the Statute.
In case of stipulation of agreements or contracts, personal data will be handled for the fulfilment of the obligations provided. Except for the data retentions obligations provided by the law (e.g for fiscal issues), the collected data will be erased right after the expiration date of the aforementioned contracts and agreements.
2. Terms of data handling
Data handling may be carried out both in a non-automated manner and with the aid of electronic, computerized and telematic tools, for the time strictly necessary to achieve the purposes for which they were collected.
Data will be handled through instruments and with modalities that ensure data privacy and security, in accordance with regulations provided by Section 32 of the Legislative Decree 196/2003 related to “security measures” for personal data handling.
The data collected will not be communicated – except for specific communications required by law – or shared, except for what specifically provided in chapter 1.4, and only anonymously and in the aggregate, for statistical and promotional purposes.
Only with the express consent of the subject, the email address of the sender can be used for sending communications about activities of GEOforCHILDREN, such as events, as they can be considered as interesting for the sender.
For data handling all technical, IT, organizational, logistical and procedural security measures will be adopted, as provided in Annex B of the Legislative Decree 196/2003, so that the minimum data protection measures required by law are guaranteed.
The above-mentioned security measures will guarantee access to data only to those in charge of processing appointed by GEOforCHILDREN, as provided in chapter 4.
3. Optional data provision
Subject to the specifications made with regard to navigation data, users are free to provide the personal data.
Failure to provide such data may entail the failure to be provided with the items requested. The provision of personal data may be necessary to fulfil the obligations arising from any contract with GEOforCHILDREN. In these cases the refusal to data handling will entail the impossibility to stipulate any contract and to fulfil the obligations provided.
The owner of data handling is GEOforCHILDREN, located in via dell’Industria 12, Ronchi dei Legionari (GO) 34077, VAT n° 01175020310. Your personal data will be handled by employees, co-operators and/or suppliers as Responsible Managers appointed by the President. The Data Manager is Paolo Ferraris and can be contacted through our addresses: phone +39 0481774411, fax +39 0481774455, email email@example.com.
5. Data Subjects’ Rights
In every moment, the user/visitor may exercise their rights, in compliance with Section 7 of the Legislative Decree 196/2003, by contacting the Data Manager.
Here follows the Section 7 of the Legislative Decree 196/2003 “Right to Access Personal Data and Other Rights)”.
- A data subject shall have the right to obtain confirmation as to whether or not personal data concerning him exist, regardless of their being already recorded, and communication of such data in intelligible form.
- A data subject shall have the right to be informed:
a) of the source of the personal data;
b) of the purposes and methods of the processing;
c) of the logic applied to the processing, if the latter is carried out with the help of electronic means;
d) of the identification data concerning data controller, data processors and the representative designated as per Section 5(2);
e) of the entities or categories of entity to whom or which the personal data may be communicated and who or which may get to know said data in their capacity as designated representative(s) in the State’s territory, data processor(s) or person(s) in charge of the processing.
- A data subject shall have the following rights:
a) to obtain updating, rectification or, where interested therein, integration of the data;
b) to obtain erasure, anonymization or blocking of data that have been processed unlawfully, including data whose retention is unnecessary for the purposes for which they have been collected or subsequently processed;
c) to obtain certification to the effect that the operations as per letters a) and b) have been notified, as also related to their contents, to the entities to whom or which the data were communicated or disseminated, unless this requirement proves impossible or involves a manifestly disproportionate effort compared with the right that is to be protected.
- A data subject shall have the right to object, in whole or in part:
a) on legitimate grounds, to the processing of personal data concerning him/her, even though they are relevant to the purpose of the collection;
b) to the processing of personal data concerning him/her, where it is carried out for the purpose of sending advertising materials or direct selling or else for the performance of market or commercial communication surveys.